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We are happy to post announcements for job openings from our member foundations.

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Rita J. & Stanley H. Kaplan Family Foundation, Inc.

FULL-TIME ADMINISTRATIVE ASSISTANT

FOUNDATION SUMMARY:

Established in 1984, the Rita J. & Stanley H. Kaplan Family Foundation, Inc. is a private, non-operating Foundation dedicated to enhancing the continuity of the Jewish People and to supporting programs in Health, Medical Research, Education, the Arts, and Social Justice/ Social Welfare.

POSITION SUMMARY:

The Foundation is seeking a full-time Administrative Assistant for maintaining all administrative aspects of the Foundation office.  The Administrative Assistant also provides administrative and support services for the Executive Director, Program Director, and Board of Directors.  Because the Administrative Assistant is an important contact for other foundations and grantees, good judgment, excellent communication skills and development of a solid understanding of our work will also be critical.  This position reports directly to the Executive Director.

ESSENTIAL FUNCTIONS:

• Manage day-to-day office systems (mail, phones, fax, office supplies) and troubleshoot office equipment problems.
• Implement daily office functions as needed – sort and prepare mail, prepare FedEx envelopes, print labels, shred documents, etc.  
• Update Foundation database (FileMaker) – enter new proposals and new grant awards, update grantee contact information, prepare lists, generate reports, produce acknowledgment letters, scan grantee supporting documents, etc.  
• Manage and update Foundation paper files on an ongoing basis.  
• Administer logistics and assist in assembling materials for board meetings – copy documents, set up/clean up, order food.  
• Maintain office calendar.  
• Maintain lists and databases on Excel.
• Order office supplies.
• Perform other work related duties as assigned.

EDUCATION, EXPERIENCE & SKILLS REQUIRED:

Qualified applicants will have a Bachelor’s or Associate’s degree and a minimum of one year’s administrative experience.  Successful candidates will bring the following qualities to the position:

• Outstanding organizational, administrative and analytical skills, with excellent attention to detail;
• A strong interest in, and commitment to, the Foundation’s mission and current grants programs;
• Solid writing and editing abilities;
• The ability to be a self-starter who assumes hands-on responsibility where necessary, is able to balance competing priorities and deadlines, and who demonstrates sound judgment, an ability to anticipate, and good problem solving skills;
• Excellent communication skills, with the ability to relate effectively to potential grantees and other non-profit professionals, staff, Foundation board members and consultants;
• Computer literacy, including MS Word, Excel, PowerPoint – knowledge of FileMaker a plus; and
• Solid people skills, an enthusiastic and collaborative approach to work, self-confidence, a good sense of humor and the ability to communicate well across cultures.

Competitive salary commensurate with experience.  Benefits.  Equal opportunity employer.  Only qualified applicants will be contacted.

Please send resume, cover letter with salary requirements, and a list of three references to gali.cooks@kaplanfoundation.org.

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